When conducting a remote board meetings, it is essential to establish an effective plan to keep the discussion productive and on the right track. It is easier to keep the discussion on track when the participants have an agenda that is clear. It’s also helpful to send the agenda and any associated documents to the attendees in advance through a secure online board portal where they can take notes, add items and examine them prior to the meeting starts.
Another way to ensure a successful remote board meeting is to reduce distractions as much as possible. It is recommended that participants take the call in a quiet check my source office or home location that doesn’t have numerous distracting sounds. This helps reduce the possibility that they’ll tune out and miss important issues that are being discussed in the meeting.
It’s also an excellent idea to ask the participants to muffle their microphones when not speaking to minimize distracting background noise. The person in charge of recording minutes must document every motion in full and include who made the motion as well as who seconded the motion. It is essential to keep a precise record that can be used as a source of reference or for legal reasons in the future.
It’s also crucial to stick to the deadlines you put on each item of the agenda to avoid the meeting getting bogged down. You can further promote efficient meeting proceedings by encouraging attendees to use the parking lot for impromptu issues so that they don’t derail the main discussion.