Board meetings are a crucial method of keeping your company on the right track and determine a the strategy. They can also get bogged down by long reports and other routine tasks that don’t contribute to your company’s strategic direction.
If you want your board meetings to be efficient and efficient, it’s important to set clear expectations for the purpose of the meeting, agenda structure and the process for making decisions. Additionally the use of a board management software such as Range can streamline the process of establishing agendas and communicating with directors.
A clear agenda structure will help keep the gathering focused and on track. The executive director and the chair should collaborate to determine the topics for discussion and ensure that they include items that are related to the board’s mission, vision, and strategic objectives. A board management program can help create a templated agenda for board meetings to ensure that they are consistent and ensure that no item is missed.
To avoid wasting your time, limit the number reporting items on the agenda of your board and encourage chairpersons and officers to give brief reports prior to the meeting to provide what everyone needs to be aware of. This will allow the majority of the time for discussion and taking decisions.
In order to stimulate the discussion, start the meeting with an inspirational report from board members. This is an excellent opportunity to recognize the achievements of recent years or remind attendees of the work they have to do and their responsibilities. The rest of the time on the future strategies and ways to overcome any roadblocks that can hinder progress.